The inventory is an essential step at the beginning and end of a lease. Although not always mandatory, it helps prevent disputes and protects both parties.
What is the inventory?
It is a document or process in which the tenant and landlord jointly inspect the property to note its condition, damage, or existing wear and tear.
There are two types:
- Entry inventory: when taking possession of the property.
- Exit inventory: when leaving the property.
Is it mandatory?
- It is not legally required, but strongly recommended. (Except in British Columbia, it is mandatory to recover the security deposit.)
- In the event of a dispute over damages or the return of the property, it can serve as evidence.
How to properly conduct an inventory?
- Conduct it in the presence of the landlord or their representative.
- Use a room-by-room inspection grid: walls, floors, appliances, plumbing, etc.
- Take dated photos or videos.
- Note anything damaged or worn, even slightly.
- Have both parties sign the document.
- Keep a copy of the document.
Why is it important?
- To avoid being held liable for damage that has already occurred.
- To justify possible repairs or deposit deductions (outside Quebec).
- To ensure a transparent relationship with the landlord.
Departure advice
- Clean the entire apartment before leaving.
- Repair small items (nail holes, light bulbs, etc.).
- Conduct a new inventory upon departure with photo evidence.
In summary
Even though it is not mandatory in Quebec, conducting an inventory is an essential precaution. It protects both the tenant and the landlord by documenting the actual condition of the accommodation at the beginning and end of the rental.
➡️ Continue to read: 6. Tenant insurance: is it necessary?
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